The event rules are in place to make sure everyone has a safe and enjoyable experience and to make sure we can make this an ongoing event. Please read the rules prior to the event.
1. Teams can be made up of adults (18 or over) or a combination of teens & adults. There must be one adult for every teen. Teens must be 14 years or over.
2. At the start of the event, each team must have at least three members, and no more than six members.
3. The registration fee is non-refundable, unless the event is canceled. Spring Trek Sydney reserves the right to alter the trail without notice and/or cancel the event in consultation with, and under the direction of, emergency services agencies and major event stakeholders or landowners. If the event is cancelled, you will receive a refund for your registration fee, minus the EveryDay Hero fee. You are also welcome to donate your registration fee to Room to Read if the event is cancelled.
4. Teams must raise a minimum of $900, in addition to the non-tax deductible, non-refundable and non-transferrable registration fee to participate in the event. Teams must have fundraised at least the minimum $900 by the Friday of the week before the event to be eligible to participate. Teams that fail to do so will be unable to start the event without the prior approval of event organisers.
5. Spring Trek Sydney is a challenging team event. Adequate time is necessary for training and fundraising before undertaking it. Therefore, substitution of all four team members is not permitted. If changing a team member before the event starts: teams must notify the organisers and ensure a consent form and emergency contact details are provided for every individual on the trail. No substitutions will be allowed to a team once the team has started the event.
6. The provided identification event bibs must be worn at all times during the event.
7. All team members must stay together between checkpoints and must check in and out together at each checkpoint. The volunteers at checkpoints will not check in or out incomplete teams that have members who have not been accounted for.
8. Any participant who is injured or exhausted must be brought to the nearest checkpoint by their teammates for assistance. If the injury is serious, follow emergency procedures.
9. Under no circumstances are individuals to be left unaccompanied. If a team member becomes seriously injured and cannot be moved, one person must stay with him or her, while the others seek help.
10. Participants wishing to withdraw during the event must first report to the nearest checkpoint. Remaining team members cannot continue until the withdrawal of the team member has been reported. If, for any reason, a participant has to leave the event urgently, the Event Safety Coordinator must be called via the number printed on the event bib as soon as possible.
11. In order to withdraw, a participant must complete a retirement certificate at one of the checkpoints. A team with less than four members cannot continue without a copy of the retirement certificate. This must be presented at each remaining checkpoint.
12. If two members of a team have withdrawn, the remaining two members must accompany another team between checkpoints. This is to ensure that all event participants travel in groups of at least three people for safety reasons. This does not mean that team members join the other team — each team will retain their identity, team number and bib colour throughout the event.
13. Teams that fail to depart checkpoint 2 by 2.00pm will be withdrawn from the event and will be advised not to proceed. Teams that disregard this advice proceed at their own risk. This time has been calculated on the basis that there would be insufficient time remaining to complete the event.
14. A team’s finishing time will be recorded as the time the last member of the team reports to the check-in desk at the Finish. Spring Trek Sydney is a team event and no individual time will be recorded.
15. Only complete teams of four finishing within the official event time will be eligible for official ranking.
16. Every team must be self-sufficient. Each team needs to bring their own water and food that they will need for the event. There will be taps at each checkpoint and very minimal snacks. Each local Sydney public school that is part of Spring Trek Sydney, will sell food to raise money for their school, so please bring some money (cash only).
17. Any team or participant who ignores road crossing instructions from marshals faces risk of disqualification.
18.Do not litter. All participants need to take their rubbish with them.
19. Dogs are not permitted on the trail or at checkpoints.
20. Smoking is strictly forbidden on the trail and at checkpoints.
21. Teams are asked to respect residential and local parking regulations.
22. Participants must keep noise levels to a minimum when walking in residential areas during training and the event.
23. Each team must carry the following compulsory gear:
- Basic First Aid Kit (compression bandage, triangular bandage, band aids, strapping tape, sterile dressings, antiseptic wipes, assorted blister treatments)
- Personal Medication
- 4 thermal blankets
- Water (2 litres per person), food, maps
- 2 mobile phones (preferably on two different networks)
- 4 Head torches and spare batteries
24. All fundraising activities undertaken by participants must adhere to the relevant state government regulations.